Manual Staffing Workflow
Ready — press Run Workflow to see the pain
click to start
📞
Client Calls
In
Recruiter
Available?
👤
Candidate Inquiry
Manual Intake
📋
Job Order Received
Manual Intake
🌙
After Hours /
Missed Call
No Answer
✍️
Manual Note-Taking
Handwritten or typed into email — no structure
⌨️
Manual ATS Data Entry
Typed in manually — errors, duplicates, omissions
📵
Voicemail Left
No response — order unlogged
⏰
+8 Hour Delay
Logged next morning — if remembered
📄
Candidate Sheet
Manual, error-prone
⚠ OUT OF SYNC
📋
Job Order File
Separate, siloed
⚠ Siloed & Out of Sync
☎️
Manual Call-Down List
One candidate at a time
⏱ 3–5 hrs/role
Picks Up
Phone?
ANSWERS ✓
NO ANSWER ✗
↺ Try Tomorrow
📵
Voicemail / No Response
Retry next day — cycle repeats
⏱ Days Wasted
⏰
Placement Confirmed
3–5 Days Later
Slow. Manual. Exhausting.
🔴 Major Bottleneck
Before ProvanAI
Manual Staffing is
Slow, Broken & Exhausting
Click below to see how the current manual process works
Before ProvanAI
Manual Staffing is
Slow, Broken & Exhausting
Click below to see how the current manual process works
📞
Client Calls In
Recruiter's phone rings
Recruiter
Available?
👤
Candidate
Inquiry
Manual
📋
Job Order
Received
Manual
🌙
After Hours /
Missed
No Answer
✍️
Manual Note-Taking
Unstructured, error-prone
⌨️
Manual ATS Entry
Duplicates & omissions
📵
Voicemail
No response
⏰
+8hr Delay
Next morning
📄
Candidate Sheet
Manual, errors common
📋
Job Order File
Separate — out of sync
⚠ SILOED & OUT OF SYNC
☎️
Manual Call-Down List
One candidate at a time — 3–5 hrs/role
Picks Up
Phone?
ANSWERS ✓
NO ANSWER ✗
↺ Try Tomorrow
📵
Voicemail / No Response
Retry tomorrow — cycle repeats
⏰
3–5 Day Placement
Slow, manual, exhausting
🔴 Bottleneck
ProvanAI Recruitment Workflow
Ready — press Run Workflow to begin
click to start
📲
Incoming
Call / Email
AI Intent
Router
👤
Candidate Call/Email
AI Detected
🤖
AI Collects Candidate Data
Name, skills, experience, availability & preferences
📋
Job Order Call/Email
AI Detected
🤖
AI Collects Job Order Details
Role, skills, salary, location extracted
🏢
Candidate Profile
Saved to dashboard
⇅ sync
🗂️
Job Order
Saved to dashboard
⬡ One Unified Dashboard
Candidate
Interested?
YES ✓
NO ✗
↺ Retry
🔄
Find Next Best Candidate
AI scans profiles for next best match
📊
Shortlist on Dashboard
Recruiter final approval
Final Review
💬
General Inquiry
Non-recruitment
✉️
AI Auto Email Reply
Intelligent contextual reply, 24/7
🤖
AI Call Agent 24/7
Handles all inquiry calls autonomously
After ProvanAI
AI Recruitment
The New Era of AI Hiring
See how ProvanAI handles every step automatically — from first contact to shortlisted candidate
After ProvanAI
AI Recruitment
The New Era of AI Hiring
See how ProvanAI handles every step automatically — from first contact to shortlisted candidate
📲
Incoming Call / Email
All contacts routed through AI
AI Intent
Router
👤
Candidate
Call/Email
AI Detected
📋
Job Order
Call/Email
AI Detected
💬
General
Inquiry
Non-recruit
🤖
AI Collects Candidate Data
Name, skills, availability & preferences
🤖
AI Collects Job Order Details
Role, skills, salary, location
✉️
AI Email Reply
24/7 auto-reply
🤖
AI Call Agent
Handles calls autonomously
🏢
Candidate Profile
Saved to dashboard
🗂️
Job Order
Saved to dashboard
⇅ ONE UNIFIED DASHBOARD
Candidate
Interested?
YES ✓
NO ✗
↺ Retry
🔄
Find Next Best Candidate
AI scans for next best match
📊
Shortlist on Dashboard
Recruiter final approval
Final Review